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Intramural Sports

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Contact Us

-recreation.cnu.edu-

CNU is an Institutional Member of the National Intramural-Recreational Sport
Association (NIRSA)

Sport Club FAQ'S

Advisors / Away Events / Budget Proposal / Club Council / Coaches / Deposits / Donations / Fall Training / Fan Code of Conduct / Forms / Fundraising / Home Events / Hotels / Marketing / New Clubs / Point System / Purchases / Rec Clubs Reimbursements / Safety Officer / Social Networking

Special Request Funds / Sponsorships /

State vs. Local Account /Tier System / Travel

Van Rentals / Waivers

Advisors

Who can be an advisor?

- Any CNU Faculty or Staff member may be a club advisor.

Do we have to have an advisor?

- Yes, it's preferred teams have an advisor that they remain in contact with throughout the academic year. However, teams who are new may have the Director temporarily be their advisor and sign-off on paperwork.

What does an advisor do?

- An advisor is someone who is there to lend their experience and expertise to help each club mature and reach its full potential. The advisor should help the club's officers and members plan effectively and realistically. The advsior should be consulted as one part of the decision-making process on a regular basis and shoudl be aware of obvious concerns experssed by members in the club.

Further details are noted on the Advisor Agreement form.

What paperwork does our advisor have

to fill out and/or submit?

- All advisors are required to fill out the "Advisor Contract," and will remain on file until they resign or are asked to step down.

Away Events

We're playing a school off-campus..what do we do?

1.) Fill out a Travel Prior and get signed by Advisor (or Director) - 10 days prior to competition!!!

2.) Attach roster to prior with those who will be competiting (still submit prior if unsure of exact individuals playing).

3.) Submit prior to Cindy Sutphin (2nd Floor - Freeman Center)

4.) Need a CNU Van to travel to the competition? See the Van Rentals section!

Budget Proposal

When do we have to submit our budget proposal?

- All budget proposals are due at the final Club Council meeting of the Spring semester. Clubs will be notified of the specific date.

What's required on the budget proposal?

- Clubs may view the budget proposal packet under the sport club forms section. Should clubs have questions, they may contact the Director.

Club Council

WHEN and WHERE is Club Council?

- Club Council is always held the First Monday of each month at 8:00 pm in the President's Reception Room (2nd Floor - Freeman Center).

What do we do at Club Council?

- Club Council is a chance for all sport clubs to get together to talk about what's been happening with their club, to turn in any required forms, hear about upcoming events, get information on any NEW or revised Rec. Services policies, participate in leadership activities, etc. Also, sometimes there may be a guest speaker!

Who has to come to Club Council?

- Each club must have at least one person from their club attend Club Council. This person should be the representative for the entire semester, if not the entire year!

-Recreational Clubs aren't required to attend; however, they may if they think they'll become competitive in nature at some point.

Coaches

Are teams required to have coaches?

- No, teams are not required to have a coach, but all teams should appoint an advisor.

What paperwork does our coach have to

fill out and/or submit?

- All coaches are required to fill out the "Coach/Instructor Agreement Form," but submitting a resume of previous and/or current experience is preferred. The agreement is to be filled out each academic year. In additon, it's preferred coaches are CPR/AED and First Aid Certified. They may attend the FREE training offered at CNU.

Deposits

Where do we make deposits?

- Deposits should be made with Shanika Ellis (2nd Floor - Freeman Center). You may deposit cash and check ONLY. All deposits will be made into your "local / fundraised account."

What's needed to deposit money?

- Clubs depositing money must accompany it with the DEPOSIT FORM that can be found here or in the Recreational Services Office.

What is the differenence between our

State vs. Local Account?

- Your state account is the money that is allocated at the beginning of the year from Recreational Services. Your local account is money your club has deposited such as any donations, dues, or fundraised / sponsorship money.

Who should checks be made out to?

- Checks are made out to Christopher Newport University and NOT the club. In addition, all checks must have the persons STUDENT ID # somewhere on it.

Donations

Is our club allowed to accept donations?

- Yes, clubs may accept donations, but the same policies apply when donating money into your account (see Deposits section).

Fall Training

When & What is Fall Training?

- Fall training is a MANDATORY meeting held at the beginning of the Fall semester for all competitive clubs. The training entails all policies and procedures clubs must follow, and the forms listed below are due:

1.) Current Club Roster

2.) Waiver/Emergency Contact Form (ALL members)

3.) Officer Information Form

4.) Social Networking / Websites Policy

5.) Coach/Instructor Agreement

6.) Advisior Contract (if a NEW Advisor)

7.) Facility Request Form (if applicable)

8.) Release of Information Form** (if applicable)

**Some clubs may need this form in the event they advance to a post season tournament where current student status or GPA verification is required! **

Who has to come to Fall Training?

- At least one representative from each competitive club MUST BE PRESENT!

What happens if we don't attend?

- Those not in attendance will have points docked and possibly temporarily put on suspension.

Return Home

Fan Code of Conduct

What is a Fan Code of Conduct?

- A Fan Code of Conduct is simply a list of expectations and/or policies that club fans must adhere to.

Who has to have one?

- All clubs should create a Fan Code of Conduct if they play games on or off campus where fans are present.

Where should we post it?

- The Fan Code of Conduct should be posted on any social networking site your club has (i.e. facebook, team website, etc.).

Forms

Where can I find the forms that we must use?

- All club forms can be found here or in the Office of Recreational Services.

What forms are needed when we travel?

- Clubs must turn in the Travel Prior and attach a club roster prior to travel. If needed, clubs must get a Van Rental form signed by the Director to submit to Parking Services.

What forms are needed when we return

from a competition/match?

- Clubs who need to get reimbursed must fill out the reimbursement form, and submit to Cindy Sutphin (2nd Floor - Freeman Center). These forms must have receipts attached to them! In addition, clubs must fill out a Post Event Form and submit to the Rec. Services office or turn in with their Monthly Report form.

When are certain forms due?

- See "Fall Training" section for forms due int he beginning of the semester, but all other forms should be due according to the schedule below:

1.) Travel Priors - 10 days prior to travel

2.) Van Rental Form - 10 days prior to travel

3.) Reimbursement Form - Next business after travel

4.) Monthly Report Form - At Club Council

5.) Post Event Form - Next business day after an event OR at Club Council

6.) Special Funds Request - Prior to the major event in which you're requesting the funds

7.) Sponsorship/Fundraising Approval - Prior to approaching any potential sponsor or doing a non-traditonal fundraiser (e.g. traditional fundraisers = car wash, % dinners)

Fundraising

Where does our fundraised money go?

- All fundraised money will be deposited into your "local" club account.

PLEASE CHECK BACK!!!

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Suggestions on what should be added to this page?

Email joy.kearney@cnu.edu!