OAR_policies

O.A.R.

Policies and Procedures

Accident Waiver and Release of Liability Form

All participants must sign this prior to going on a trip.
It's encouraged that all participants have their own health insurance prior to participating in any O.A.R. trip or activitiy!

Alcohol Policy

O.A.R. abides by the Student Handbook, Section II, C relating to Alcoholic Beverages. Trips are offered to students to increase their awareness of outdoor recreation and whether on-campus or off-campus we abide by these policies.

Attire

Some trips may specify certain attire (please refer to trip info sheet).
Participants should wear weather appropriate athletic attire (e.g. mesh shorts or pants, sweatpants, sneakers, etc.)
No flip flops or open toed shoes of any kind.
No jewelry, belts, or other non-essential accessories allowed.
No denim clothing items may be worn (shorts or pants) - due to the restriction of movement.

Equipment

Outdoor Recreation equipment is provided for all participants on trips, unless noted otherwise.
Participants are to bring a bagged lunch when requested.
Participants should provide their own bottled water for trips.

Registration Deadlines

Trips will be open for sign up until all spots are full.
All trips will have a registration deadline assigned to them, however trips may become full prior to that set date.

Refund / Cancellation Policies

If the ORS department must cancel a trip all participants will receive a full refund.
Should a paid participant need to cancel their spot for a trip they must notify the ORS as soon as possible!
Prior to the pre-trip meeting if a participant must cancel their spot, and the ORS has a replacement to fill the spot, a full refund will be issued.
If a participant must cancel their spot prior to the pre-trip meeting, and the ORS does not have a replacement, the ORS will retain 50% of the paid registration fee.
No refunds will be issued after the pre-trip meeting.
Please Note: Refunds may take up to 30 days to process.

Rooms

There are trips where we will camp or stay in hotels.
We split up rooms based on gender (i.e.girlfriend and boyfriends won't stay together).
Only married couples may stay in a room together.

Trip Fee

Fees for trips always go towards your trip equipment, transportation, and staffing (unless noted otherwise).
All paid participants will receive a receipt, and must retain in the event of trip cancellation or requesting a refund.

Trip Registration

All trip participants must sign up in the Office of Recreational Services - Freeman Center, Room 104.
Everyone MUST sign an accident waiver and release of liability form prior to going on a trip!
Trip registration is on a first come, first served basis.

Pre-Trip Meetings

Mandatory attendance for registered participants; if you're unable to attend please contact Joy Kearney to schedule a separate time!
*New Fall '09* - Anyone who does not attend the mandatory meeting, or set-up an alternate time, will not be allowed to attend the trip and no refund will be issued!
Most trips will have a pre-trip meeting (take note of the date, if any).
Meetings will provide important information about the trip, reminders on what to bring, etc.

Trip Leaders / Trip Assistants

Transportation

Waiting List

All trips will have a waiting list for interested parties.
Individuals on this list do not have to pay a fee, until a spot for them has been confirmed.
Once confirmed, payment must be received in the ORS within 24 hours.
Should a spot become available for a trip, wait listed individuals will be notified via phone and email, individuals will be given 24 hours to respond. If ORS receives no response within this time frame, the next person on the list will be contacted.